If you wish to use a South African document in Vietnam, for business or personal reasons, you may need a DIRCO Document Authentication Certificate For Vietnam. You may need to present the Authentication Certificate when applying for a residence or work visa, getting a diploma, TEFL certificate or police clearance certificate recognised, and other procedures. The process of obtaining a DIRCO document authentication Certificate is sometimes referred to as ‘legalisation’.
The Department of International Relations and Cooperation (DIRCO) keeps records of various signatures, seals and stamps and is the competent authority to certify their authenticity. The main purpose of the DIRCO authentication certificate for Vietnam is to prevent fraud and ensure the integrity of documents used for official purposes. It confirms that a signature, seal or stamp on a South African document is genuine and enables public documents issued in South Africa to be recognised in Vietnam.
This blog post outlines the list of documents eligible for DIRCO document authentication certificate for use in Vietnam and how you need to prepare your documents for the legalisation process so that you don’t experience any surprises or delays when using them on the Vietnamese side.
List of documents eligible for DIRCO Document Authentication Certificate for use in Vietnam
Various South African documents are required to obtain the DIRCO Document Authentication Certificate for use in Vietnam. The list includes but is not limited to :
- SAPS Police clearance certificates
- HPCSA Medical certificates
- Business documents, such as certificate of incorporation, financial statements,
- Certificates, diplomas, university degrees and SAQA verification letters.
- Birth, marriage, and death certificates
- Power of attorney, contracts and legal agreements
Application process for DIRCO Document Authentication Certificate For use in Vietnam
Step 1. Document preparation
Before you start the DIRCO application process, it’s important to check that your South African documents are eligible for legalisation. Not all documents are eligible for the application; for example,
- Photocopies and abridged copies of birth, marriage or death certificates issued by the Department of Home Affairs (DHA) are not accepted.
- DIRCO also does not accept laminated or handwritten certificates issued by the Department of Home Affairs, only computerised versions.
- TEFL certificates obtained online must be notarised by a South African notary public and authenticated at the High Court before applying for a DIRCO Document Authentication Certificate for use in Vietnam.
- Police Clearance Certificates must still be valid to be eligible for DIRCO Document Authentication certificate for use in Vietnam, expired PCCs will be rejected.
- For educational certificates, DIRCO does not accept original degree. Obtain a SAQA verification letter or a certified copy of your degree, notarised and certified by the High Court.
- Other documents, such as powers of attorney or company documents, may require additional steps before the DIRCO Document Authentication Certificate for use in Vietnam can be obtained.
Again, before starting the apostille process, confirm that your document is eligible for an apostille and, if necessary, consult a legal expert or the relevant authority.
Step 2. Certification by the Legalisation Section of the Department of International Relations and Cooperation (DIRCO)
The Legalisation Section of the Department of International Relations and Cooperation (DIRCO) in Pretoria is responsible for issuing document authentication certificates for use in Vietnam. However, the process of obtaining the Certificate is subject to the following conditions:
a. Service hours and days: The walk-in service is available on specific days and at specific times: Monday, Tuesday, Thursday and Friday from 08:30 to 12:30. Please note that walk-in appointments are not available in the afternoon and that DIRCO is closed on public holidays and in December.
b. ID requirements & registration: On arrival, each individual must present their own documents for legalisation along with a valid form of identification. Registration is required at the Main Gate Security Desk in order to schedule a walk-in appointment. This helps to manage the flow of visitors efficiently.
c. Limited number of appointments: DIRCO’s walk-in service is limited to 32 users per day and operates on an appointment basis. Arriving early may give you a better chance of securing an appointment.
d. Accessibility: Vehicles are not permitted in the main building. Parking is available outside the DIRCO building. However, there are parking spaces inside the building for people with disabilities.
Do you need help obtaining the DIRCO Document Authentication Certificate For use in Vietnam
To successfully navigate the application process for a DIRCO Document Authentication Certificate for use in Vietnam, consider using reputable Apostille professionals such as Global Apostille. Our legalisation services are a trusted and reliable option in South Africa. With our expertise and knowledge of the Dirco Authentication process, we can guide you through the process, help you avoid common mistakes and ensure you receive the certificate within 3 days, hassle free. Our commitment to excellence and attention to detail makes us the ideal choice for all your certification needs.
For more information, please contact us at: Tel: 012 348 3134; Mobile: 081 347 6060; Email: info@apostillelegalisation.co.za
